Student Records and Information
The Heron Pond Elementary School conforms to School Board Policy #5020, state regulations, all provisions of the Family Educational Rights and Privacy Act (FERPA) of 1974 (PL93-380), and other federal laws.
Complete and accurate records of attendance and scholarship shall be kept and safely stored in a fire-resistant file, vault, or safe. A schedule for the retention and disposition of original records and information shall be established. Access to all students' records and information shall be controlled by written procedures designed to protect individual rights to preserve the confidential nature of various types of records.
All information, other than directory information, contained in students' records shall be considered confidential and shall be released only to parents and students eighteen years of age or older. Data may also be released to authorized individuals, organizations and agencies provided the data is collected in a way that prevents the disclosure of personally identifiable information.
Parents and students eighteen years of age or older have access to student records as defined in the so called Buckley Amendment and FERPA.
Transfer of student records
Parents must notify the office and teacher as soon as possible when a student is to be withdrawn from the school. The permanent records and health records are sent to the next school upon the receipt of a written request from the receiving school.
Notification of disclosure of directory information
In accordance with policy #5025, the Milford School District defines directory information as a student’s name, address, telephone number, date of birth, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees, awards, most recent educational institution attended and a student’s, parents’ and/or guardian’s names and addresses. Photographing and videotaping of students may also be used for various reasons. These may include, but not be limited to; a classroom or open house displays, newspaper submissions, web site publications, or for yearbook purposes. Parents and students may refuse designation of any or all of the above categories of personally identifiable information as directory information for specific students, as well as photographing and videotaping students, provided that a written request to that effect is received by the Principal.
If a student’s registration information changes (phone numbers, addresses, etc.), please notify the school as soon as possible.
Information for each student is kept on file in the office in case of emergency. This information consists of the student's name, address, home phone, and parents’ place of employment, business phone, emergency phone numbers and any legal alerts. It is important that the school office be notified if there is a change in the above.
Report cards
In the elementary school, report cards are distributed three times a year. Please examine the card carefully, sign the envelope and return it to your child's teacher. A conference day is provided each year for parents to meet with teachers to discuss the progress of their child. This conference day is scheduled during the first marking period. Classroom teachers will make appointments on an individual basis for this day. Additional conferences may be requested throughout the year by the parents, teachers, or school officials.
Parents are encouraged to keep in touch with the classroom teacher on a regular basis. Appointments may be made to meet with teachers so that the classroom is not interrupted.